Clearance & Fees

University Clearance

Please apply for university clearance through your AIMS Student Portal. Make sure to upload the proof of payment (POP) for graduation to the system.

Note: Applications for university clearance will not be processed without

  1. proof of graduation fee payment and
  2. a valid transcript of records (TOR) from your previous school. You may disregard this requirement if you have already submitted a valid TOR

You may attend the Commencement Exercises even if your University Clearance is still being processed. University Clearance is required for the issuance of your TOR and diploma.

Transcript of Records and Diploma

Request an Official Transcript of Records (OTR), certifications, and diplomas through the Online Request for Document System (ORDS) available in your AIMS Student Portal.

Processing Timelines

  • Official Transcript of Records (TOR):
  • First request: 21 working days upon payment (+2 weeks during peak season)
  • Succeeding requests: 7 working days (+5 working days during peak season)
  • Certifications and Other Documents: 7 working days (+5 working days during peak season)

Note: Only paid document requests will be processed.

Diplomas will be available 3–6 months after the Commencement. Please do not lodge a request through AIMS until you receive an email notification confirming that your diploma is ready for release.

Graduation Fee

Pay the graduation fee of PHP 300.00, which includes the diploma. For payment procedures, please visit the following site: Registrar Payment of Fees. Upload your proof of payment to AIMS when you apply for university clearance.

COUNTDOWN TO COMMENCEMENT EXERCISES:
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Essential Steps

Important Actions for Graduands

1. Graduate Exit Survey

Complete the online Graduate Exit Survey before applying for University Clearance

Complete Survey →

2. Clearance & Fees

Pay the PHP 300 graduation fee and file your university clearance via AIMS Student Portal before the commencement exercises.

Access AIMS Portal →

3. Sablay & Attire

Review the mandatory academic costume guidelines for wearing and shifting the UP Sablay over approved Filipiniana attire.

Watch Shifting Guide →

4. Studio Portrait

Book an optional portrait photography session with Olive’s Studio at the Learning Commons. Deadline to register is December 2, 2026.

Photo Registration →

⚠️ Guest Seating Policy 

December 4: Each graduand may bring one (1) guest inside the ICC Auditorium for the Faculty Recognition Ceremony.

December 5: Guests of graduands are not allowed inside the ICC Auditorium. Designated campus venues with live web streaming will be available.

ℹ️ University Clearance Notice
You may attend the Commencement Exercises even if your University clearance is still being processed. However, approved clearance is required for diploma release.
🚗 Campus Gate Closure
The UPOU Main Gate will be closed to all vehicular traffic at exactly 9:00 AM on Saturday, 5 December 2026.
Those arriving after the gate closure may enter through the UPLB/IRRI Gate OR the Tabon and IRRI routes.
Please plan your arrival accordingly


First aid kitHealth Safety Measures

For first aid needs or safety concerns, please inform any member of the Reception Committee. Clinic stations are located on campus to address these needs. Graduates are also advised to bring their maintenance medicines.

Please read the health and safety guidelines for your guidance.

ℹ️ Emergency and Safety Reminder Video
To watch the video, please click HERE.